Privacy Policy

This document constitutes the privacy policy of eConsulting Sp. z o.o. with its registered office at ul. Kochanowskiego 3, 05-802 Pruszków (hereinafter referred to as “eConsulting”). The privacy policy of eConsulting (hereinafter: the “Policy”) defines the rules, methods of processing, and use of data and information obtained from candidates, clients, and users of all eConsulting-owned websites: namely www.econsulting.pl and www.ecvalidation.pl.

Please carefully review the content of the Policy. By accessing or using any website belonging to eConsulting and by submitting any personal data to us through the contact form provided on eConsulting’s websites and by familiarizing yourself with the content of this Policy, the User accepts the terms of this Policy and confirms that they have read its content.

TERMS USED IN THE POLICY

Personal Data – means Personal Data within the meaning of the GDPR, i.e., any information relating to an identified or identifiable natural person. These data directly or indirectly identify an individual regarding the name, email address, or telephone number of the individual, and other data which, in combination with the above, can identify the User.

GDPR – means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), pursuant to which eConsulting processes Users’ Personal Data.

Specialist – a job candidate offered by eConsulting to its clients.

User – a job candidate, newsletter subscriber, contest participant, person asking a question, person interested in a commercial offer, training participant, person recommending a friend for a job, person visiting eConsulting’s websites.

Services – shall be understood as services provided by eConsulting electronically, via the website, including: subscribing to the newsletter, submitting inquiries through the contact form, sending documents necessary in the recruitment process, registering for contests, registering for training sessions and conferences.

SUBMITTING PERSONAL DATA

By providing their Personal Data on the website www.econsulting.pl and other websites belonging to eConsulting, the User confirms that they have the necessary permissions to disclose personal data, which will be used by eConsulting as described in this Policy.

DATA CONTROLLER

The Data Controller of the Personal Data of Users provided in connection with the use of eConsulting’s websites, particularly in relation to conducting recruitment processes, commercial activities, conducting training sessions, sending marketing information (including newsletters), accepting registrations for conferences, events, and using other services included on the website, is eConsulting Sp. z o.o. located at ul. Kochanowskiego 3, 05-802 Pruszków, telephone: 22 205 08 60.

PURPOSES OF PROCESSING PERSONAL DATA AND LEGAL BASIS FOR THEIR PROCESSING

The Administrator processes Personal Data in order to:

Send Users commercial information from eConsulting to the e-mail addresses and /or telephone number provided by them (depending on the choice made) on condition that the User has agreed to receive it (Article 6, section 1, point a, GDPR),
Send the newsletter by eConsulting to the e-mail address provided by them on condition that the User has agreed to receive it (Article 6, section 1, point a, GDPR),

Consent to sending unsolicited business information to Users in accordance with Art. 10 of the Act on the provision of electronic services is expressed by Users independently and separately.

Consideration of the job application submitted by the User and possible completion of the recruitment process by eConsulting, after prior consent of the User to process data included in their resume or a form by eConsulting (Article. 6, section 1, point a GDPR),
Organizing and conducting competitions, conferences and meetings by eConsulting in accordance with the consent granted within a given event or contract conclusion, respectively (Article 6, section 1, point a GDPR – in case of consent or Article 6, section 1, point b, GDPR – in case of contract performance or taking action at the request of the data subject before concluding the contract),
Organizing and conducting open and dedicated training in accordance with the consent granted within a given event or contract conclusion, respectively (Article 6, section 1, point a GDPR – in case of consent or Article 6, section 1, point b GDPR – in case of contract performance or acting at the request of the data subject before concluding the contract),
Documentation storage for the purpose of establishing, investigating or settling claims (Article 6, section 1, point f GDPR),
Handling complaints (Article 6, section 1, point f GDPR),

USER RIGHTS

In accordance with Chapter III, Article 15-21 GDPR, the User has the following rights regarding their Personal Data processing by eConsulting:

The right to access their Personal Data,
The right to rectify the data being processed,
The right to delete data (‘the right to be forgotten’),
The right to limit data processing,
The right to transfer data,
The right to object to the further data processing,
The right not to be subject to decisions based solely on automated processing, including profiling,
Each of the above rights is exercised at the User’s request. eConsulting examines submitted application and responds within 1 month since the date of receipt of the application.

Under the right, the User may, at any time, withdraw their consent for further processing of Personal Data for purposes that require approval, provided the withdrawal of the consent does not affect the lawful use of personal data in actions based on approval before its withdrawal or for purposes of establishing, investigation or defence of legal claims. In any such case, the User is informed about the processing time.

Under the right of access, the User is entitled to obtain the following information in the form of a copy:

Purposes of processing Personal Data;
Categories of Personal data – what data is processed, e.g. name and surname, phone number;
Information on recipients or categories of data recipients – to whom (a person, firm, institution) data may be disclosed;
Information on the right to request eConsulting to rectify data, remove it or restrict its processing and to object to specific data processing;
Information on the possibility of lodging a complaint with the Office for Personal Data Protection;
Information on the data source if the data was not obtained directly from the User – indicating a person or company or institution that provided the Personal Data;
On the use of profiling: what principles is it used on, what can be the consequences of profiling for the User.

eConsulting informs that each subsequent copy of Personal Data relates to a fee resulting from costs incurred in connection with the creation of another copy of Personal Data.

eConsulting stipulates that it has the possibility not to respond to a request, but also to provide a response later than the above (up to two months) due to the number of inquiries or the complexity of the query sent. By complicated nature, we understand the necessity of compiling Data from many IT systems or the need to consult more than one person from a department or departments in order to obtain the information being the subject of the application.

In both scenarios described above, eConsulting undertakes to inform the User about this fact, providing a justification each time.

PROCESSING OF PERSONAL DATA FOR RECRUITMENT AND WITHIN THE CANDIDATE SYSTEM OF RECOMMENDATION

eConsulting conducts recruitment for its own needs and for the clients, an example: the service of providing Specialists. Therefore, we would like to inform that the User’s data can also be processed by eConsulting clients, which is mentioned in the content of the job advertisement, indicating that we are recruiting for the client – in this case, however, the consent will be obtained for a specific client and the lack of its expression prevents participation in the recruitment. In parallel, we would like to inform that by agreeing to the recruitment processes, this consent will apply to both, recruitment for a specific position included in the job advertisement and future recruitment. This means we will store Personal Data in our database in order to send information about job offers tailored to your profile and professional experience. The user is entitled to withdraw the consent for further processing at any time in accordance with Chapter VII of this Policy, which does not affect the lawful use of personal data in activities performed based on the consent prior to its withdrawal or for the purpose of establishing, investigating or defending legal claims. In any such case, the User is informed about the processing time.

The User’s Personal Data may also be processed in a situation of recommending the User. In such a case, the recommender enters their own data and details of the recommended person and places a resume under the form with the User’s data. eConsulting verifies the resume of the recommended person received from the recommender regarding the consent of the recommended person for the processing of Personal Data that meets the requirements of GDPR. If the consent has been concluded, eConsulting has the right to use this data for the recruitment processes.

PROCESSING OF PERSONAL DATA FOR MARKETING PURPOSES

By submitting a query, signing up for training, conference or other event organized by eConsulting, the User may consent to processing of Personal Data for the purpose of sending marketing information about products and services of eConsulting including newsletters. The consent may be withdrawn at any time, subject to the principles laid down in Chapter VII of this Policy.

PROCESSING OF PERSONAL DATA FOR DELIVERING AND CONDUCTING TRAINING SESSIONS

In case of eConsulting organizing training (open or dedicated) for eConsulting clients and any interested person, eConsulting will process Users’ Personal Data submitting participation in training sessions to the extent necessary to implement matters related to the training.

PROCESSING OF PERSONAL DATA AND PROFILING

In eConsulting, profiling is understood as a form of automated processing of personal data consisting in the use of certain data about the User. The data obtained includes, among others: information from social media profiles, location and data provided by Users using forms on the eConsulting website.

It allows us to:

Make a more conscious and better-suited selection of job offers corresponding to the Users’ skills and experience (in case of applicants applying for a job in eConsulting),
match the commercial offer to the User’s needs,
match marketing and advertising materials to the interests and needs of Users.

The User may object to profiling at any time in accordance with Chapter VII of this Policy, but it means the impossibility to send information on which the User has agreed to receive (marketing or/and commercial information or/and obtaining new job offers adjusted to the profile and professional experience).

SAFETY PRINCIPLES

eConsulting has implemented appropriate security measures (organizational and technical) to protect Personal Data against its loss, misuse, unlawful processing or modification. The Administrator undertakes to protect all information disclosed by Users in accordance with security and confidentiality standards. Access to Users’ Personal Data has been confined in a restrictive manner, so that this information is not in the hands of unauthorized persons. Access to Personal Data is limited by the number of authorized eConsulting employees.

eConsulting is entitled to share data with entities authorized under the applicable laws.

COOKIES

eConsulting declares cookies are used on the website.

Cookies are used to:

Adapt the website’s content to the User’s preferences and optimize the website’s use; particularly, these files allow to recognize the device of the user of the website and properly display the website, tailored to their individual needs,
Create statistics that help to understand how users use websites, which enables to refine their structure and content,
Provide users with advertising content more tailored to their interests.

The user may block the saving of cookies by changing the browser settings accordingly. Disabling cookies may affect the functioning of the website. No change of browser settings means acceptance of used cookies.

POLICY CHANGE

Due to the development and progress of technology, as well as changing legal regulations, the rules outlined in this Privacy Policy may change. Users will be informed of any changes to these rules by posting new content of this document on the website https://econsulting.co/privacy-policy/